AdminFeaturedPosted July 2, 2026

Office Manager/ Executive Assistant

Position Overview The Office Manager / Executive Assistant provides high‑level administrative, operational, and organizational support to executive leadership while ensuring smooth day‑to‑day office operations. This role manages calendars, communication, office logistics, facilities needs, and cross‑department coordination. The position requires exceptional organization, discretion, communication skills, and the ability to anticipate needs in a fast‑moving environment.

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Location

Phoenix, AZ

Type

Full-time

Work mode

On-site

Compensation

$58,000 – $60,000 per year

Responsibilities

Manage executive calendars, scheduling, and meeting coordination
Prepare agendas, briefs, presentations, and follow‑up documentation
Handle email triage, prioritization, and communication on behalf of leadership
Coordinate travel, logistics, itineraries, and expense reporting
Oversee office operations including supplies, equipment, vendor relationships, and maintenance

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Manage workspace planning, onboarding logistics, equipment acquisition, and office access

Ensure compliance with safety, security, and facility protocols

Maintain office organization including mail distribution, break room upkeep, and workspace cleanliness

Support executives in communication with internal and external stakeholders

Coordinate monthly Phoenix company meetings, including lunch orders and logistics

Assist with internal communication distribution and administrative workflows

Ensure office operations support clinical, operational, and administrative teams

Support onboarding logistics for new hires (workspace setup, equipment, access)

Coordinate monthly Phoenix company meetings, including lunch orders and logistics

Assist with internal communication distribution and administrative workflows

Ensure office operations support clinical, operational, and administrative teams

Maintain accurate records, documentation, and administrative logs

Track meeting action items and ensure timely follow‑up

Prepare reports, presentations, and internal communications

Organize incoming and outgoing mail and maintain office filing systems

Support executives with project tracking and administrative reporting

Preferred Qualifications

2+ years of experience in administrative, office management, or executive support roles
Strong organizational and time‑management skills
Excellent written and verbal communication abilities
Proficiency with Google Workspace, Microsoft Office, and digital communication tools
Ability to manage sensitive information with discretion
Strong problem‑solving skills and ability to anticipate needs

Benefits

Medical Benefits
Paid time off
Mission‑driven organization focused on emotional and cognitive wellness
Opportunities for growth and expanded responsibility

Office Manager/ Executive Assistant

Responsibilities

Ready to make a difference?

Preferred Qualifications

Benefits

Licensure required